After the first Accessibility Camp DC and a few monthly meetings, I started looking into event registration systems and everything I found was inaccessible in one form or other. I mostly looked at all the larger ones is all. So over the last two and a half plus years, when I have had five minutes here or a half hour there, at coffee shops, on the train, or wherever, I put notes into my iPhone about creating a web-based event registration application. At first, I used the iPhone’s built-in notes application, until a few people suggested I use Simple Note. This was because it had an iPhone application, along with a web application. By gathering all the different pieces of information you would need to create and run events over time, I had the time to really think about the roles/personas needed for an event.

The type of people I came up with could be people putting on the event, the attendees, paid attendees if that applies, sponsors, speakers, and even event staff. These roles work if you are holding a simple birthday party, the monthly book club, a tech event, or even a large conference. So we are talking a great amount of information, and I really had to think this through.

At times, I was like this is way too much work for just one person or I had other things to do and would do nothing about it for weeks or even months. No matter how hard I tried, the problem never seemed to go away and kept coming back to me. So after reading a lot of books, articles, etc. about start-ups, web applications, usability, and the like, as most would say I just needed to start and see where it would go.

When I Started

So over the summer of 2011, I finally started building the prototype to make sure I had the correct process, flow, and usability of the web application down before really starting the difficult work of making this a true working application. I even started with the mind-set of Mobile First (great book), which some are great ideas from Luke W. and others. My guess was that if I started coding the web application using web standards and accessibility in mind from the start, and if a person could do everything they needed to on their phone, then it should work wonderfully in a browser or on a tablet.

I started out simple and built a few of the needed input forms, which got me playing with responsive design and media queries. I made a concerted effort to get those few main screens right before building out a ton of pages. Once I got most of that complete, I moved on to the next set of forms.

My goal was to have the ability to make Hold An Event’s web application to seem like it was processing real information such as a search for events, to registering for an event, etc. This was done by passing parameters in the URL to tell each page what static content to place on the page. This idea seems to be working fairly well, since when showing friends lately what Hold An Event looked and acted like, they asked what kind of database, etc. I’m using. I would then explained what I had done to make it a look like a fully-functional application.

By the middle of October 2001, I had a bunch of pages that worked well enough to start showing people at that month’s Accessibility DC event and then more people at my annual Accessibility Camp DC event. Once those events were over, I didn’t do any more coding until New Year’s Eve 2011, sitting at my parents kitchen table coding from like 11 PM to 1:30 AM, because everyone else in the house more or less had gone to bed by 10:30 PM. Since then, I have been doing something to improve the Hold An Event web application just about every night and on the weekends too. Sometimes it was a little tweak here or there; other times it’s been to add a new page.

At one point, I added a few different smaller non geek/tech events to be able to show people different types of events types and how the process worked. I also had to add in some code to display the different navigation paths people used, depending on what type of user they were. For example, is the person running the event or attending the event, which are the two types I’m worrying about now.

How You Can Help

The next step is to let people play with Hold An Event themselves instead of me demoing it on my iPhone, which means making it look and act better on a tablet or in a computer browser. Currently it’s not the prettiest thing in a web browser, but it will do as a prototype.

Other big tickets items I’m going to have to think about are the security of peoples’ information like name and e-mail address to start, along with taking money, once I get to that point, which is far off in the future. I’m only working on this a few hours some nights after work and then 6 hours max on the weekends, for a total of 10 to 15 hours a week.

So here’s to making more progress over the next few months.

Where to find the Hold An Event Prototype

For those wanting to look at the current prototype, start by using the “tab” key on the Hold An Event’s home page, doing so will let you find the link to the demo/prototype web application. Remember this “prototype will not save” anything you place in it at all. So please don’t try and create an event to invite people to it and think it will work because it won’t. Once you’re there, use the search box to find events in “DC”, which will currently give you a list of nine events to view.

If you want to sign in to see the process of creating and viewing current events you’re running, your past events, or ones you’re attending, all you need to do is make sure you place at least one character in the user name and password fields. It doesn’t matter what they are, just as long as there is something there.

Feedback Welcome

P.S. Have fun and please send me feedback about what needs to be done, improved, etc. I’m a big guy and can take the the bad with the good. I’m mostly looking for ways to improve things.

After checking I found the last time I blogged was on September 19, 2010, and it was about “Accessibility Camp DC – October 9, 2010”, which was a great time in case anyone wanted to know. I had wanted to write a blog post a month or so ago, but it probably would have been about Accessibility Camp DC 2011 and it would have looked like I only post when I’m pushing one of my own events, which I actually need to do more of so we get more people attending. By attending the monthly event was so people can learn from each other as well as make new friends.

For those wondering how long it’s been, since I blogged last it has been 443 days or 1 year, 2 months, and 17 days.

To give you a better idea of how long it’s been, we have had our third Accessibility Camp DC, started our third year of monthly Accessibility DC meetings, and I even started working on my web based event registration prototype “Hold An Event”.

Information about Hold An Event

“Hold An Event” is going to be an accessible web based event registration application. The most important part of the application is that it will be accessible as possible when completed, since the event registration system we are currently using now is not accessible. Need to make sure this web application is usable by screen reader users, those, using voice recognition software, voice over (iPhone and iPad), and any other assistive technology.

I’m starting by building the mobile part first. I figured if you can register for an event or even create an event on your cell phone, then it should be even easier to do those tasks in a browser or on a tablet. I have spent most of the last two plus years gathering information about the different people that are likely to use the system and what types of functions they will need from the start and those that can wait until later.

More to come about “Hold An Event”, once the prototype is a bit further along, so I can get feedback on it from others.

Events Attended

During 2011 I attended the following events/conferences:

• SXSW – Austin, TX
• CSUN – San Diego, CA
• Accessibility Camp Seattle – Seattle, WA
• Accessibility Camp DC
• An Event Apart DC
• Edward Tufte – Washington, DC

That’s enough for now.

P.S. For those that don’t know the blog post title was a play on the Monty Python skit “Not Dead Yet”.

For those that have never attended a BarCamp style event, which this is, the speakers and subjects for the event are decided the day of the event by everyone in attendance. Also in true BarCamp fashion the attendees can register for the event for FREE.

Some of the subjects we are hoping people can and will talk about are the following:

• Section 508 Compliance
• Practical Ways to Make Your Website Accessible
• Accessible PDF’s
• Making Flash Accessible
• What is WAI-ARIA – (Web Accessibility Initiative – Accessible Rich Internet Applications)
• Accessible Video and Transcription
• Panel Discussion on “Issues Effecting Individuals with Disabilities on the Web”
• Captioning
• Screen Reader Demos – JAWS and NVDA
• Mobile software accessibility

Please pass this information on to others so we can have as many people as possible to learn and make needed connections about accessibility.

Hope to see you all there.

Snow Photos

Here are seven photos I took of all the snow we got in Washington, DC, over the two giant snow storms in February. Starting with ones of my driveway and all the snow I had to shovel to get my car out to the driveway. There are even a few of different other parts of my neighborhood.

View of snow from my deck

Looking down my driveway towards the street

Large tree branch blocking the road

Other side of downed tree branch blocking the road

My side street

Tree in my front yard with lots of snow

Partially melted driveway

What Did You do with Your Snow Days

While the Federal government was closed for the first four days of last week I had to at least work from home or take time off to cover those days. So between shoveling and just getting out of the house for a short bit I was able to do work from home, because of all the software, e-mail (home and work), and IRC chat software.

Mostly spent me time doing different accessibility and usability testing of a new work web application. That’s all I can say about it, sorry. Ended up doing a review of a new micro website and mostly keyboard testing, along with other 508 testing using different adaptive technologies.

It was about 11:45 PM on Thursday night that I realized I had all of 15 minutes to get a quick blog post out, so made my preordained promise to write a blog post a week for a year. I figured it was not worth it to me to just throw together a quick few lines or paragraphs just to fill my quota.

As you might know this means,  I now owe $20 to one of two charities, because I had decided donate money to charities like Martha’s Table or Kiva if I missed a week. I figured this would give me an incentive to make sure to write each week and help out those in need if and when I failed to write in a given week.

I have heard that Project 52 is doing a bit of a reboot starting on March 17, 2010, since a lot of others seem to have miss post as well.

Good luck to you if you decide to take up the challenge of attempting to blog every week for a year. I plan on being more focused once I get back from SXSW.

Last night I could not sleep because I had a few things on my mind. So I noticed that my good friend Justin Thorp(@thorpus) had written on his food blog (Justin Loves Food) an article about Jamie’s prize. It was entitled “Seriously, Watch Jamie Oliver’s TED Talk About Food Education!”.  I read this post and watched Jamie’s TED prize video and the following is the comment I left on his blog.

My Response to Jamie’s TED Prize Talk

The following is my response to reading Justin’s blog post and then watching Jamie Oliver’s TED Prize wish. I felt so passionately about it I created my own blog post so more people will be able to see it an hopefully help with the problem.

I have been following Jamie Oliver for a few years on his different cooking show and have been a big fan of his style of cooking. I even watched Jamie’s series on how to improve the British school lunch system.

It took a bit of time to get the parents, students, and even the lunch ladies to start realizing that real food was better for the students. Once the students started eating better they paid more attention in classes and improved their grades and all they did was improving their eating habits at school and at home.

While at TEDxMidAtlantic this last fall (2009) there was a great talk by Tony Geraci, who is a “Fresh Food Advocate” for the city of Baltimore. You really need to watch Tony talk passionately about getting kids foods that are good for them. I strongly recommend that you watch his video from TEDxMidAtlantic – http://tedxmidatlantic.com/live/#TonyGeraci

So impressed with Jamie’s idea that I’m up at 3:25 AM after watching his TED wish that I’m writing this comment to make sure I get this out to you and your followers.

I know I have a way to go myself to improving my food habits and health. By starting to do more home cooking myself and bringing my lunch to work that will help me out in the long run. Doing so will improve my health without a lot of extra effort and if I add some exercise it will make it even easier.

P.S. I even listed to Tony’s whole talk while writing this comment. Please take the time to watch both of these powerful videos.

Start with Yourself

Please watch both Jamie’s TED talk and Tony’s TEDxMidAtlantic talk, along with read all the linked articles.

Finally, please start with yourself and spend more time cooking real food as Tony says. This will make you fell better and set a good example for others and even your children if you have any.

I plan on improving my eating habits and if you see me straying please remind me of that fact.

What do you think you can do to help improve this countries obesity problem?

At the first Accessibility DC event Eric do a short demo of Dragon Naturally Speaking on how to set the software up in just a few minutes. He has a great knowledge of the product and seemed so at ease talking to the crowd while being put on the spot to help us kick-off the meeting.

The next few months it seems we have some cool talks and demos planned or at least almost finalized. Next months talk on Accessible PDFs by Carol Klinger and Dona Patrick, will be not be on third Tuesday of the month, because I will be at SXSW in Austin, TX. Their talk will be on March 23, 2010, starting at 6:30 PM same as other months.

In the last few weeks that has been a lot of talk on Twitter by others that they are  starting the planning process to do their own Accessibility Camp’s in Seattle, WA, Boston, MA, and London, England. Hoping that the ones in Boston and Seattle are not the same weekend so that I can maybe go out to both events

Please make sure to register for this months event and follow @AccessibilityDC or @jfc3 on Twitter for monthly information about the events and other accessibility news.

Hoping to have more information about this falls Accessibility Camp DC in the next few weeks.

Accessible copies of these notes in both Microsoft WORD and PDF formats will be at bottom of this blog post. (<b>** UPDATED – 2010/09/12 **</b>)

The most important part after getting a few good helpers is to get yourself a location, location, location that is accessible to all first before worrying about a date. One of the hardest parts of putting on Accessibility Camp DC was finding a free location near the bus and the metro (subway).

I spent from about the beginning of May until the middle of August looking for a place to have the event. Then it was a few weeks to get all the approvals from the Martin Luther King Jr. library to have the event there. The library normally doesn’t allow people to have more than one room let alone a few for an entire day, it’s normally just a few hours. Luckily I had had someone that worked there and in the Adaptive Technology Center where part of the event took place.

They have a great deal of assistive technology for all the patrons that use the equipment on a daily basis. By having it a the library we had a whole other level of complexity, since they were sending notes out to all the people that attend their other monthly events. By doing so we needed to have CART (Communication Access Real-Time Translation) which is a device for people that are hard of hearing, Sign Language Interpreters (SLI), and the like.

The next thing to make sure you have at your location is some of the following that have to do with the facilities.

Facility requirements

• screens and projectors
• wifi
• Ethernet connections for speakers at least
• mirco-phones for speakers and ones to pass for questions (optional)
• CART – “Communication Access Real-Time Translation”
• Sign Language Interpreters (SLI)

Next thing to worry about is enough sponsors for the event. The more money you have the more people that can attend. We allowed a maximum donation of $250 so large companies could have try and have a say over the event. We also had a minimum amount of $50, so you did not lose a good chunk of your money to Paypal fees etc. We have found that some of the people/companies that gave the least expected the most from us. One even complained that they were not on the website list only a few hours after giving us the money. They forget that some of us have day jobs and can’t just get on the server from the office to update things.

If you have an over abundance of money you could get t-shirts with the events logo, date, location on front and list of sponsors on the back in alphabetical order so there are no issues. Also please don’t forget to put the people’s whose venue you are using on this list like we forgot last year for BarCamp DC.

You should create yourself a twitter account, purchase a domain, and figure out a short hashtag. We ended up using #AccessDC or was it #AccessCampDC, since #ACDC reminded meet to much of the band and would make it harder to search for on twitter search.

The next big item to start thinking about is food. We provided a small breakfast type stuff that we could use later in the day for snacks as well.

Breakfast

• bagels
• coffee
• juice
• OJ
• doughnuts
• breakfast bars

Lunch

• pizza or sandwiches
• chips
• cookies
• fruit (banana’s, apples, grapes, etc.)

Snacks

• candy (chocolate seems to work best)
• leftover breakfast bars
• chips and the like
• leftover fruit

Drinks

• juice
• coffee
• soda
• bottled water
• coffee creamer or half and half

Miscellaneous Items

• paper plates
• napkins
• silverware
• cups
• butter
• jam
• cream cheese

Create a nice accessible website, which we can link to from www.AccessibilityCamp.org once up I get it back up. We just used www.AccessibilityCampDC.org and placed a lot of information there. We had date, location, registration link, sponsors list on the home page at the bottom with links to their websites, a sponsors page, resources page for slides, links, etc. that came out of event.

Don’t forget to create an empty Google Excel type document the night before with talk times, room name or number, if it has a projector, and the like. This saves time and also allows you to create a www.bit.ly URL that will give us statistics on when and where people click on the link.

While still at the event we asked people if they would like to attend a monthly accessibility meeting to keep what you started going. People really wanted to keep it going so we just had our third monthly meeting and have speakers booked for the next two or three months already.

Registration

You will need to find a place/website to take registration for attendees and money from sponsors. We used www.eventbrite.com, which is not completely accessible (issues with e-mails for those using screen readers and other assistive technology), but allowed sponsors to pay with credit cards and put money in your or someone’s Paypal account. We have found it easier to get sponsors money once you have a firm date and location.

Do to the issues with attendee registration, sponsor money, and just admin for the worker’s, I have started wire-framing and gathering information to make my own conference registration web application. Hope to have it ready for our next big event sometime in the fall.

We started our registration with tickets for only a third or a quarter of the total number of people our location could hold. We notified people by twitter and word of month of the date event tickets would go on sale, this way people don’t grab tickets a month or two in advance and never show. We started with having 50 tickets available and said we were pacing them out over a few weeks up until 150 tickets as long as we got enough money. Plus, we wanted to make sure we had enough money to feed everyone. The following weeks we would let like 25 or 50 more tickets go at a time.

Make sure to ask the attendees at registration if people will need assistance (for individuals that are blind, need CART, SLI, Braille version of schedule, etc). We also asked for t-shirt sizes just in case we got them, this way we would not have all the wrong sizes and it would make ordering easier. We also stated that we might have them if enough money was not collected in time or at all, which is what happened with the slow economy.

Make sure the week before to send a note reminding people of the event etc. plus listing the sponsors. We also asked them to give up their ticket if they knew they were not going to be able to make it to the event.

We had 125 people register and the last week about 10 – 15 canceled, since ours was held over Columbus Day weekend. Day of the event we had a few volunteers to the MLK library keep track of who came and signed in. We ended up with 80+ people that we could verify. This is a huge percentage of people that actually showed, since at our three BarCamp DC events we get from 50% – 60% of the people registered to show up.

Amounts of Food and Drink

I also have a whole bunch of information about amounts of food to order from doing Accessibility Camp DC and three BarCamp DC events now if you would like as well.

It is really cool to see if you can donate the leftover food, drinks, etc. from the event to a shelter or somewhere that could use it. First year we did that we found that some places would not take leftover pizza even if it wasn’t missing any slice from the box. This year we left all the snack and drinks at the library for other events that they have.

Other Important Items

A few other things we did was spend twenty minutes having everyone there introduce themselves with name, job, three words that describe themselves. Also have them tell everyone the name of the talk they want to give and a short description, this way you can build the schedule while people get to know who is there and you can make sure all the design talks or whatever are not at the same time.

You might want to plan some sort of JAWS screen reader demo during lunch so people that never have seen one get a chance to do so. A lot of people in DC that watched one for the first time were just amazed at how much goes into getting around the internet with a screen reader.

Another thing would be to plan the talks to be about 45 minutes with questions so people have time to hang out and get to the next talk easily. You also might have people available to help individuals that need help (visual issue or the like) get from one room to the next, since they are in a strange place.

I know BarCamp’s are supposed to be an un-conference with nothing planned, but not knowing how many people were going to come to talk we made sure we had at least enough talks to fill one room for the entire day. We ended up with about 13 talks for the day in three different locations.

Finally you might need a location for after party, which should also be accessible. This allows you to use up any leftover money from sponsors, since BarCamp type events are not meant to make money, but share knowledge and make new friends.

My Cell Number

Hopefully this is what you were looking for and I did not miss anything. If you have any questions you can give me a call at 703-587-2458, anytime normally between 8 AM and 11 PM eastern standard time.

A few other groups have showed interest in me sending this to them so could you give me your opinion of anything I might have missed or over stated.

Microsoft WORD and PDF Version

Here are the Microsoft WORD and PDF versions of how to run an Accessibility Camp notes.

Event Details

The monthly accessibility meet-ups in Washington, DC, take place every third Tuesday of the month to try and further the knowledge in the area of accessibility. The events are held at the Martin Luther King Library at 901 G St. NW, beginning at 6:30 PM and ending at 8:30 PM. Further information can be found at the Accessibility DC website.

Ideas of what it should be

Everyone liked the idea and we have now had three meetings starting in November, 2009. The first meeting was mostly to see what the other people had in mind for what the meetings should be and what I had been thinking about for a good amount of time.

What I had in mind was a place for designers and developers to learn from each other, along with getting input, advice, and first hand information from those that might use adaptive technology to view websites on a regular basis. So the long and the short of it was to be a place for people to learn from each other and make new friends. That seemed to be what everyone for the most part thought it should be as well. The audience for the events seems to be about a third designer and developers, another third business professionals that use assistive technology to work, and the rest are those that use assistive technology for everyday life.

November 17, 2009

The first meeting went well with everyone introducing themselves so we all got an idea who was at the event and what they did. After that was done, we had Eric Wright (@ewaccess) do a short demo of Dragon Naturally speaking, which was on how to set it up, along with demoing a few of the basic commands, functions, and showing it’s abilities.

December 15, 2009

The next meeting is when I presented my “Is Your Website Accessible? If Not Practical Ways to Make Them So.” talk, which I have done a bunch of times at other events. The really cool thing that happened before this meeting got going was that about a dozen different students with visual and others disabilities stopped in to talk with us. We talked about what we did and what they wanted to do when they grew up. There were a few very interesting sets of mini talks and questions asked by the students and people who attended.

January 19, 2010

Just the other day Leslie Bobbitt (@Dreamweaver78) did a wonderful talk and demo on JAWS. She talked about what the product was, how you can use it to do many things on a computer from WORD, browse the internet, and a lot more. She talked about Freedom Scientific’s Surf’s Up tutorials, along with going over different pages examples that I created. There were two types of pages those that were less accessible and then pages that were much more accessible. Here is the link to the accessible test pages.

Future Plans

The next big obstacle is trying to get more people to come and learn from each other. We are currently getting about 15 – 20 people per meeting. I would like to add some more people to get us closer to about 35 – 40 or thereabouts. If we get anymore we will not have enough room in the space we are using now.

Now comes the fun part were we are looking for talk ideas, along with people to do those talks. So if you have ideas for talks or want to present an idea now is your time to speak up by adding your ideas to the comments below.

When Anton first came up with the idea on his blog I was all for participating, because I didn’t do a whole lot of blogging last. Instead I attended a few web conferences, ran a few (Accessibility Camp DC and BarCamp DC) with help from others, along with starting a monthly accessibility meet-up here in Washington, DC.

Donate to Charity

In the comments of Anton’s blog post about Project 52 I even talked about why not try and do some good out of all this by donating $10 to charity for ever week I miss blogging, creating code examples, making a “How To” videos of either accessibility related items or whatever. So each quarter I will donate $10 per week of missed blogging to a local charity like Martha’s Table or to Kiva.

Blog Post Ideas

Some of the things I plan on blogging abut this year are listed below:

• Accessibility related issues and best practices
• SXSWi – spring-break for geeks in Austin, Texas
• Access U – accessibility conference in Austin, Texas, put on by Knowility
• Accessibility Camp DC
• BarCamp DC
• Accessibility DC monthly meet-up
• Food and wine
• An Event Apart DC – great web standards conference put on by Jeffrey Zeldman and Eric Meyer
• creating my web application (more to following in a future post)
• lessons learned from things I have done or from others (friends and experts)
• book reviews – mostly technology
• spending more time with friends
• more writing

So those are some of my ideas for blog posts and plans for the next 50 weeks. Might have to write a few accessibility best practices or code examples posts in advance for times like when I’m at SXSWI for a week and won’t have much time to blog. I already have six or eight subjects with titles and a short outline started from ideas from last year, now to just do the writing and coding required.

Are you planning on doing more blogging this year or just more reading and other work?

Please tell me what you are doing or suggestions for me to do in the comments.

Wish me luck.